Sample Documents
BUYER'S COMPANY'S CORPORATE LETTERHEAD
LETTER
OF INTENT
Date: __________
We, ____________________ (please print) acting as Buyer, confirm with
full legal and corporate responsibility under penalty of perjury, that
we are ready, willing and able to buy under the following terms and
conditions :
PRODUCT :
ORIGIN :
SPECIFICATION:
PACKING :
INSPECTION :
QUANTITY : ________ MT
CONTRACT : For ___ months
DELIVERY : __________ (port), ____________(country).
: Delivery will be
DELIVERY SCHEDULE: By vessel of ___
MODE : ___ CNF / ___ CIF ___ FOB (please check)
PRICE : US$ ____.__ / MT: (_________________________)
UNITED STATES DOLLARS PER
METRIC TON
PAYMENT : Irrevocable, Transferable, Documentary Letter of Credit, Confirmed,
Revolving as necessarily, issued by an approved G7 bank, payable 100%
at sight against presentation of shipping documents. Confirming bank to have debit authority for the entire
contract value of US$ ________

DOCUMENTS: Following documents
are requested to be presented for payment of each shipment:
a) Clean on board bill of lading marked "freight prepaid" and blank
endorsed
b) Certificate of weight and quantity issued by S.G.S. or comparable
c) Health certificate, when required
d) Certificate of origin issued by or endorsed by Chamber of Commerce
of the country of origin
e) Signed commercial invoice
f) Master's receipt of all documents except commercial invoice
g) Weight/packing list

PROCEDURE
1. Buyer provides via
an email attachment, a formal letter on their letter head to include
target price, product, specs, total contract quantity, monthly releases,
delivery window and request a quote from supplier.
2. Seller issues indicative quote to Buyer on price, payment terms, product spec, availability, price validity & delivery window.
3. Buyer accepts price, terms
and conditions and confirms in writing to Genesis by issuing a Letter
of Intent and G7 Bank Capability Letter via email and/or fax, accepting
price and payment terms.
4. Seller issues Draft
Contract for review and acceptance via email or fax.
5. Buyer signs and returns the "Draft Contract" via fax,
accepting the terms and conditions.
6. Seller sends to the Buyer hard copies of the Contract for Buyer's
signature via courier. Buyer will return signed original hard copies
of Contract via courier, observing, however that fax copies are
legally binding.
7. Buyer issues a Letter of Credit to seller's bank, for Seller's approval.
8. Delivery
shall commence as per the terms of the contract and the Letter of Credit.
(Please print the following)
COMPANY : _________________________________________
Address : _________________________________________
Telephone : _________________________________________
Fax : _________________________________________
E-mail : _________________________________________
Person : _________________________________________
Title : _________________________________________
Passport : _________________________________________
Signature : _________________________________________
Buyer's Signature and Seal.
BUYER'S NOTE (IF ANY) : _________________________________________
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BANK'S
OFFICIAL LETTER-HEAD
Date :
To :
Attn. :
Ref. :
Buyer's Code :
Dear Sir,
We are informed that our client Mr.__________________________________________
President of ___________________________ ,would like to purchase
________ MT of ______________________________________at US$ _________._____________
/ MT (____________________________________ UNITED STATES DOLLARS
PER METRIC TON) _______ C&F / ___ CIF __________________ (Port),
____________ (Country), for a total of US$_______________________._________
(UNITED STATES DOLLARS) with deliveries of __________________ MT.
We understand that payment is to be by : IRREVOCABLE, DOCUMENTARY,
TRANSFERABLE, LETTER OF CREDIT, CONFIRMED OR ISSUED BY G7 BANK,
REVOLVING AS NECESSARY, PAYABLE 100% AGAINST PRESENTATION OF SHIPPING
DOCUMENTS, FOR THE ENTIRE CONTRACT VALUE OF US$ ___________________. THIS
L/C IF REQUIRED TO BE CONFIRMED WILL PROVIDE DEBIT AUTHORITY TO CONFIRMING
BANK IN THE USA.
This letter does not assume any financial liability or any contractual
relationship with the parties, is just to inform you that the Buyer
has the financial capacity to cover US $ ___________________ and
to issue such payment instrument, should they contract for the purchase
of the ________ MT.
The buyer transaction code # _____________________ has been assigned
to this purchase to be attached to the Seller's Contract.
Account name : ______________________________________
Account number : ___________________________________
Bank name : ______________________________________
Bank address : _____________________________________
Tel : ______________________________________
Fax : ______________________________________
Telex : _____________________________________
Bank I. D. # : ________________________________
Swift : _____________________________________
Routing : ___________________________________
Very truly yours.
1st. Bank Officer's Name
Signature : ________________________
Printed : __________________________
2nd. Bank Officer's Name
Signature : ________________________
Printed : __________________________
Bank's Seal :
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